Customer Insight

While Channel Partners are customers too, unlike the traditional customer, partners are able to provide a unique perspective. When it comes to Voice of Partner versus Voice of Customer survey research, consider these four differences:

1 - Many Channel Partners sell competing products and services giving them a unique perspective on what drives customer purchase decisions. Their input can help companies understand what causes a customer to purchase one product over another competing product.

2 - In a similar manner, OEMs can use partner input to understand what drives a partner to recommend one product over another.

3 - Many partners are combining an OEM's products with other products to deliver a complete solution. Having a better understanding of solution offerings, can be valuable input for the product group.

4 - Customers who purchase from a channel partner often go to the partner for support. Partners can provide a unique perspective on what is needed to support the indirect customer. This input can also be leveraged for serving the direct customer.

Corporate business strategy can benefit from insights provided by the channel. The partner perspective can be used to grow market share, enhance the product roadmap, and deliver an experience that both direct and indirect customers value.

If you are working to create a customer focused leadership position, consider including the perspective from all customer types.

Photo credit: stevendepolo

One common response from people who use customer insights to drive corporate business strategy goes something like this, "The customer comments are great. They are very helpful and valuable."

There are a lot of tools for analyzing unstructured data, but my nine year old daughter recently introduced me to one tool for displaying this type of data.

It is called Tagxedo and is similar to Wordle. But, with Tagxedo you can put the word clouds into different shapes and images.

This example is my blog displayed as a coffee cup.

While this text tool won't provide you with the rich natural language processing that is available in some text analytics software, it is a fun tool for visualizing the common words customers use when they talk about your products, services, and brand.

Launching a new voice of the customer initiative is a big undertaking. Unfortunately too many companies do just that – they launch! They charge into an initiative without taking the time to develop a thoughtful plan. Given the potential impact of a company’s customer engagement strategy and the importance of doing it right, it makes sense to conduct an assessment to consider all the elements that will be critical to the launch and implementation of a results-oriented program.

The following 11 key elements are the key factors to consider in a well-executed assessment.

1. Scope – The scale of this undertaking is understood and the necessary resources have been identified.
2. Readiness – The degree of organizational readiness has been assessed and it is understood what will be necessary to create buy-in for the initiative across the organization.
3. Alignment – There is a clear line of sight on how customer insights tie to business results.
4. Listening posts –The organization has determined how they will collect and integrate the most important information for making customer-focused decisions.
5. Stakeholders – The information needs of the organization have been assessed and it is understood how customer insights will be distributed and used across a variety of functional departments and customer-facing associates.
6. Education – Programs to drive awareness, understanding, and action have been identified to bring about the necessary corporate culture for customer-focused success.
7. Communication – Communication needs have been outlined to understand how the organization will drive internal awareness, deliver actionable reports, and communicate externally with customers.
8. Technology tools – Technology tools needed to facilitate the collection, analysis, and distribution of customer insights have been identified and it is understood how these tools will integrate with existing technology systems.
9. External resources – There is an understanding of what additional resources will be necessary for methodology, research, technology, training, and additional consulting.
10.  Metrics – The key metrics for the success for the company’s customer engagement strategy have been established.
11.  Roadmap – A detailed plan or roadmap has been developed that includes a timeline of activities and a breakdown of the necessary individuals to be involved in a practical, phased program.

Patrick Gibbons
Principal/SVP
Walker

Usually when we think of relationships, we think of having a connection with another person.  Relationships are so important that Facebook profiles indicate you are “in a relationship” when you have a special connection with someone. 

A friend made the decision to home school her oldest child this year.  The reason?  Family interactions were turning into a series of transactions.  They were losing the key ingredients of a real relationship.  Every day they went through the same routine:  Wake the kids up, get them to school, go to afterschool activities, do homework, have dinner, and then bed time.  By simply going from event to event, they were missing the critical connections of being a family.  Home schooling is changing their interactions – from going through the motions to having a lot more involvement in each other’s lives.  It’s not for everyone, but it is making all of the difference in how this family connects with each other.

As a customer strategist you might think about how this applies to your company.  (Yes, there is a connection…) 

1. Is your company in a relationship with customers?  Or, do you simply have a series of transactions?


2. Is it possible that you might have even fallen out of relationship with your customers?  Are you simply going through the motions?


3. Do you think your customers have started connecting with someone else (e.g. your competition)? 

To be in a relationship, you should take time to understand customers’ needs, expectations, and wants.  Know how well you’re doing and where you need to make changes.  Customer Listening Programs are a great way to obtain information and the insights needed to develop a Customer Strategy to create or enhance customer relationships.

My advice is to make sure you are not just focusing on the transaction at hand.  In addition, be in a relationship with your valuable customers!

Kitty Radcliff
Vice President, Consulting Services

Customer strategists continue to look for creative ways to share their message and to inform others. They are looking for ways to demonstrate why customer focus is important to the business strategy and how customers feel about the organization.

The communication gets complex because the audience is varied, ranging from external groups like customers and shareholders, to internal teams like sales managers, account managers, product developers, product marketing, service reps, executives...the list goes on and on.

When this infographic came through my twitter feed, I couldn't help but think of different ways customer strategists can use this type of an approach to reach their audience. Here are some of the things that came to mind:

Communications to customers: Customers want to know that their feedback is being put to use. An infographic can be used to share some of the insights you learned from their feedback.

Reach an entire sales organization: Sales teams are geographically dispersed, requiring the use of technology to reach them and let's face it, sales teams want simple. They are busy serving customers and want to spend their time that way. Let's give them something that is easy and enjoyable to digest.

The broad organization: I can visualize an infographic that is focused on communicating how customer feedback is being used for customer retention strategies. It would include statistics like the financial benefit of Loyal customers and demonstrate how customer feedback can be used to predict future customer behaviors.   

Taking action is the most commonly mentioned obstacle when discussing voice-of-the-customer strategies. In many organizations, particularly those that are large and complex, it is incredibly difficult to weave through all the obstacles to turn customer insights into action and results.

Sometimes it helps to think of the key elements that make action possible. Here are four key elements that would apply to almost any organization:

ORGANIZATION – You need the right team structure to effectively deploy your customer strategies. This refers to everyone involved in the process of collecting, analyzing, reporting, delivering, and acting on customer insights. A solid structure needs to be in place to make sure voice-of-the-customer strategies are actionable.

PROCESS – Organizations must have systematic ways to improve customer processes. Customer advocates must develop procedures, methods, and tools to ensure customer insights drive improvement, whether it is to correct a problem, discover a new solution, expedite a procedure, or grow a relationship.

COMMUNICATION – Effective communication needs to ignite the right action. In today’s business environment there’s an incredible amount of clutter. Any business has a multitude of initiatives making it difficult to ensure voice-of-the-customer strategies are seen as important and relevant. Effective communication has become critical to make sure people are aware of customer initiatives, understand their role, and believe in them so they will ultimately take action.

MOTIVATION – Customer strategists must provide the right motivation for action. In some cases incentives are involved. Other times it’s driven by operational metrics. Whatever the case may be, understanding how to motivate the users of customer feedback is a key element to any voice-of-the-customer strategy.

Large organizations can quickly get bogged down and distracted. Keeping these four elements front and center can help customer strategists stay focused on driving action and results.


Patrick Gibbons
Principal/SVP
Walker

Acting on the voice of the customer doesn’t (or shouldn’t) happen in just one department or one area of the company. I like to think of it in levels. For simplicity sake, here are three common levels where VoC action should be taking place:

CORPORATE – At the corporate level, action should be very strategic. Based on customer insights, action plans should address issues such as overall retention, forecasting future revenues, projecting attrition, and considering customer perceptions on topics such as brand reputation, ethics, market position, and how you stack up against the competition.

FUNCTIONAL – Action at the functional level action becomes more tactical and involves specific areas such as business units and key departments. This middle level is the most diverse of the three. It refers to all groups throughout your enterprise that can benefit from the voice of the customer. These include departments such as service, account management, sales, and product development, R & D, marketing, and many others. In each case customer strategists should provide each group the customer information they need to improve their specific operation. What’s more, they should implement a prioritization process to ensure the most important issues are escalated to require action.

CUSTOMER-FACING – This is when action takes place one customer at a time. This is most common in business-to-business organizations where action is critical at the account level. To effectively manage at the account level customers advocates must work closely with strategic account managers and sales managers so highly customized information is provided to their people and they are trained on how to use it to drive business with specific accounts. Action at this level should be focused on improving account relationships to boost retention and grow revenue.

Too often voice-of-the-customer strategies are focused on one area or one department. Or, companies may do a good job of acting on customer insights at one level, but they don’t fully leverage insights across the organization. Customer strategists are wise to occasionally take inventory to determine the areas where customer insights could provide a well needed boost.

Patrick Gibbons
Principal/SVP
Walker

I get a kick out of the AT&T ads (examples here and here) showing how the pace of things is so fast that the savvy user of the HTC Vivid with 4G is always informed and ahead of the game.

While the commercials are informative and entertaining, the application makes sense for how customer strategists build better customer relationships.

The most common example that has gotten attention is the way some companies have monitored social media sites to identify customer complaints and quickly address them. In doing so, they salvage a customer relationship and impress consumers with their attention to customer issues.

I prefer to consider uncommon examples, like complex customer relationships in a B-to-B environment. We've seen terrific examples of companies that have closely monitored feedback from surveys that trigger alerts notifying account managers of customers issues that need to be addressed and opportunities to pursue. In one example a company identified more than 5,000 issues that were logged and prioritized for action. What's more, they prompted sales opportunities that delivered more than $200 million in new sales.

This was all done by setting up a system that included the following:

• Good lists - insights are gathered from the right customers
• Good design - to incorporate triggers to identify issues, opportunities
• Good training - account managers understand their role
• Good buy-in - everybody sees the benefit for them and for the company
• Good tools - an online documentation system ensures follow up
• Good measurement - the ROI is measured to validate the payoff

• Things about you that everybody knows – your hair color, your eyes, your height, weight, etc. (arena)

• Things that others know about you, but you do not see - annoying habits or shortcomings (blind spot).

• Things you know that others don’t – your habits, your secrets (facade).

• Things you don’t know about yourself and others don’t know – subconscious things that make you do the things you do (unknown).

Serving customers in a way that creates a loyal following is hard. Add in the complexities created by an indirect go-to-market strategy and the degree of difficulty rivals the reverse 4 ½ somersault in the pike position (4.8 out of 5.0).

Why is such a strategy difficult? The main reason is that many of the actual interactions with the customers are conducted by your channel partners, not by your people. It also creates a more complex relationship comprised of several relationships as shown below.

There are several companies that have built a strong channel and leveraged that go-to-market strategy to drive revenues and create market expansion. Here are some of the ways in which these companies have created a strong customer experience with indirect customers.

1.      Listen to your customers. It doesn’t matter so much whether the customers are served directly or indirectly, their demand is still driving your revenues. A strong Voice of the Customer program helps understand the customer experience from their perspective. Make sure to share the feedback and insights with your channel partners—much of the action and follow-up required might come from the partners themselves.

2.      Listen to your partners. Lots to learn here. First, how can you improve the experience of partnering with you? How can you make it easier to work with you? How can you build a preference for your brand? How can we drive more business together, benefiting both our businesses and growing our market share?

3.      Listen some more to your partners. Your partners are dealing face-to-face with your customers and they are learning from your customers every day. They are learning what it is like to experience your products, what unmet needs they have, and how they interact with your partners. These insights can help us to create the consistent experience we know customers thirst for.

4.      Treat your partners like customers. I know we don’t think of them this way, but channel partners are customers. We sell to them (and through them), we invoice them, we collect from them. While they are a conduit to the ultimate customer, they buy from us and help us drive revenues. We need to treat them like customers and focus a little attention on them. Part of being customer-focused is being partner-focused.

The best way to deal with complex situations is to break them down into manageable pieces. Eat the elephant one bite at a time. In this case that means understanding all aspects of the channel and understanding how we interact and create an exceptional experience for channel partners and customers.

Everyone agrees when customers share their insights, employees should put them to use. So why is it so hard? Without a doubt, taking action on customer insights is the number one challenge of customer listening programs.

Here are three reasons why employees fail to take action:

First, they aren’t aware. In most companies there is so much happening and so many initiatives taking place that customer programs hardly get noticed.

Second, they don’t understand. It’s not clear how customer insights are to be put to use and people don’t understand what they are supposed to do with the feedback they receive.

Third, they don’t believe.  Either they don’t think the feedback is accurate or they don’t think any action will make much difference.

The Hierarchy of Engagement is a framework that helps make sense of how customer strategists can prompt more action from customer listening programs. Good customer strategists do much more than gather insights and crank out reports. They promote customer initiatives, train users of customer insights, and show employees how it all makes a bottom-line difference. In other words, they prompt action.


Patrick Gibbons
Principal/SVP
Walker

This is the fourth part of our ongoing series designed to understand some of the dynamics that help explain how companies in the Walker Index outperform the market by over six-to-one. So far, we have explored the dynamics of Relevance and Alignment, Team and Resources, and Information Gathering. In this entry, we will focus on the role that Communication plays in supporting and reinforcing the customer listening process.

Mary Young and James E. Post published an article in 1993[1] that outlined the approaches that world-class companies use in communicating with employees. Even though the article is a bit dated and focuses on employee communication, the content is still quite relevant. Moreover, I would make the argument that the principles work equally well when considering how to communicate with customers.

The eight approaches outlined by Young and Post were as follows:

1)      The CEO’s role as communicator – Young and Post make the case that the CEO has to not only be the chief communicator, but also must be a believer in communication. Those who excel in this tend to have frequent communication, reinforce their vision, are good listeners, are willing to answer tough questions, and are more disposed to quickly responding to sensitive topics.

2)      Walk the talk – If you talk about being committed to customers, make certain your actions reinforce that – for example, make certain your infrastructure is designed to serve customers effectively, and make certain you view your processes from the customers’ perspective.

3)      Be Open to Two-Way Dialogue – Surveys and other listening methods are a good way to start gathering the perspective of customers, but customers want (and expect) more. In an age of Twitter, Facebook, and other social media outlets, customers expect a two-way dialogue. At a minimum, be certain you are communicating back what you learned, what your action steps are, and when customers can expect to see improvements.

From an internal employee perspective, be certain that employees have an outlet to share their thoughts and ideas on how to improve. This personalizes the experiences for the employee and helps them to see how they can contribute to the bigger picture – plus, from an execution perspective, employees will often be able to identify with the issues the customers articulated and will often have thought of possible countermeasures to address those issues.

4)      Face-to-Face Communication – Customers want you to close the loop and to do it in a way that is personal; when possible, a face-to-face session can help to not only address issues that you have learned about that particular customer’s experience, but can also have an ancillary benefit of providing a framework for strategic account planning.

Employees, too, want to engage in a face-to-face conversation. Given geographic dispersion of companies, it may not be feasible (or cost-effective) to have the CEO (or Chief Customer Officer) visit every single location; however, the management of each location can and should endeavor to engage in a face-to-face communication process to ensure the core messages are being sent and to engage in the two-way dialogue that Young and Post recommend.

5)      Having a Shared Plan of Communication – While the CEO can be the chief communicator, it is incumbent that all employees be aware (and committed to) the key messages you wish to send to customers. This means that a rigorous, detailed plan of communication should be developed to ensure messages are reinforced in a consistent manner at the level that makes the most sense. One method in a B2B context divides the core messaging between two groups:

Senior Management – Addresses the “why,” “what,” and “when” of changes customers can expect related to strategic initiatives that emerged from a customer listening program

Account Managers – Address the “who,” “how,” and “what” of the changes – in other words, those that are generally more focused at a customer vs. systemic level.

6)      The Bad News/Good News Ratio – It is tempting to focus only what is working well; however, if you focus on only the positive, it can suggest that you did not hear the pain points that customers are experiencing, which can further imply that you are not really customer-focused. So, you should plan to share some of the less-than-stellar feedback – it will not only illustrate that you are listening and that you are intent on improving, but it will also make the good news more believable.

7)      Tailor the content to the audience – When communicating, it is important to consider who your intended audience is, what their needs and expectations are, and what methods work best in communicating with them. Even within an account, there are often different strategies for communicating – for example, the way you communicate with your client’s CEO will no doubt be different from how you communicate with your front-line contacts.

Also realize that your employees are a target audience as well. This means making certain you are communicating a consistent set of core messages both internally and externally in ways that best resonate with the unique stakeholder groups.

8)      Communication is a process, not an event – Young and Post suggest that companies migrate from communication being a transactional event that is focused on tactics to building a focus on process and strategy. They further recommend that firms focus on some specific aspects in this process:

a.       Communicate the what, why, and how – Tell a comprehensive story in order to set the expectation of what will occur from this point forward.

b.      Be timely in communicating – This is more important in our fast-paced, highly connected environment of today than it was when this article was published in 1993. It is better to communicate in a timely fashion, even if that means you do not have all the answers. Not doing so risks a loss of engagement and trust from your customers.

c.       Continuously communicate – This is particularly important if you are being timely in your communication – new information and details will emerge, which means you should communicate that not only as soon as possible, but also in an iterative fashion to reinforce the message.

d.      Make the connections – When describing what you learned, be sure to connect how your actions at a macro level will impact the experience the customers has at a micro level – in other words, make certain the message is relevant. For employees, tying how their work will lead to greater levels of customer loyalty (and the financial impact this has on the firm) is extremely important in securing commitment and buy-in.

Having a disciplined approach to communicating both internally and externally will help to ensure that what you learned in your customer listening process is internalized by both customers and employees. However, this internalization by itself is not enough – the communication must represent the initial action that the company takes on the results. This initial action must be followed up by action in both a macro (company) level as well as a micro (account) level. We will tackle the topic of Action in the next entry of this series.

Mark A. Ratekin
Senior Vice President, Consulting Services

Each one teach one.

[Full disclosure: I stole that phrase.  From somebody who borrowed the African proverb and tuned it into a philosophy.  That somebody is Stephen Leafloor, better known as Buddha, and I stole the phrase from his TEDxOttawa talk… and since those talks are about ideas worth spreading, let’s call this spreading, not stealing.]

At its core, “each one teach one” is about each of us having mentoring responsibility for another.  Now, Buddha applies this phrase in an environment where it literally changes peoples’ lives, and I encourage you to learn more about how he is improving the future of our youth through the power of hip hop by clicking on the image to the right.  But I want to talk about how this philosophy can help overcome one of the common challenges faced by those who lead customer listening systems: gaining initial buy-in then sustaining momentum for customer-focused action.

If we can embed “each one teach one” into our corporate cultures, we will develop an environment in which each employee feels a sense of responsibility to perform their job functions in a way that sets an example for other employees.  This can develop in an organic way, supported of course by communication of the message; but it can also be developed intentionally, by seeding the organization with employee champions who are trained to be advocates for the customer.  As their actions and attitude spread through the organization, they will be teaching other employees to think and behave in the same way.  And so on, and so on, and so on…  

At the recent CXPA Members Insight Exchange, Fidelity was highlighted for their customer ambassador program… proving that it IS possible to launch this type of mentoring initiative and have it be successful.  Perhaps each of us can be the ‘each one’ who starts the ball rolling in our organizations.

There is a very important and early stage in our lives when we are impressionable and learn quite easily. Many of the things we learn during this stage are taught to us by our mothers and they apply to life as well as to our businesses. Here are three things that apply to our customers:

1.      Do Unto Others. I don’t know about you, but I heard this one a lot. I can still hear her saying, “Would you want your friends to treat you that way?” Same goes for our customers. We should treat them the way we want to be treated as customers…fairly, honestly, candidly, helpfully. This is a pretty simple way to think about how to deal with a variety of situations involving customers…if I were the customer, how would I want to be treated?

2.      Life’s Not Fair. A classic “mom” line, isn’t it? And, of course, the older we get, the more we understand the simple wisdom of the statement. Sometimes things don’t go our way with our customers. Maybe some external influence like the economy or a particularly unethical competitor gets in the way. Hey, life’s not fair. Don’t whine about it, rise above it. If it’s the economy, know that your customer is dealing with it too and help them work through their issues. If it is that competitor that promises the world and can’t even deliver a neighborhood, stay the course, help your customers and you will eventually be rewarded for it. Life’s not fair, but that’s not an excuse for failure to deliver.

3.      You Have a Responsibility to the Team. OK, credit to the coach (Dad) on this one. When you were part of a sports team at my house, you learned quickly that it was not about your individual performance, it was about the team. Many of us serve our customers in team environments, whether they are teams of your people or teams involving customer personnel. Remember your responsibility to the team. You and team should always be focused on driving the customer experience and you must all be pulling in the same direction, working together, collaborating.

Would your mom be proud of the way you are serving your customers today?

If you go to a horse track and intend to place bets on certain horses, you will likely end up looking at a racing form that looks something like this. My first reaction? Wow, there is a lot of data here and I’ll bet most of it is important. But, what I really need to know is which horse is going to win and how much should I bet on that horse.

Same thing happens with customer listening initiatives. There is a lot of data … answers to several questions provided by many customers. And, it is likely all important in some way. But where the rubber hits the road (or in this case, where the hooves hit the dirt) is in the analysis that is predictive (what is going to happen?) and prescriptive (what should I do about it?).

These initiatives should tell you:

1.      Which customers are likely to defect and what can we do to stop them (assuming they are good customers and we want to stop them!)?

2.      Which customers are likely to refer us, buy new offerings, give us additional share of wallet, etc., and what can we do to leverage and accelerate these behaviors?

3.      Given our current customer experience, what is likely to happen to our market share, customer profitability, top line growth, etc., and how can we optimize those success measures?

4.      Which customers are not likely to help us grow and what are the irritants causing them to refrain from helpful behaviors?

Whether you are betting on the ponies or betting resources that you can improve your growth and profitability, having the right data, analyzing it correctly and focusing on the important insights will increase your odds of success. A focus on your ultimate objective—increased shareholder value through profitable growth, rather than an artificial score like satisfaction or NPS—will point your analyses in the right direction.

In my previous post, I blogged about the art of doing.  In this post, I advocate for being selective about what it is you choose to do.

Last week, while I was at the first Members Insight Exchange of the CXPA (Customer Experience Professionals Association), panelist Joe Wheeler, Executive Director of The Service Profit Chain Institute, referenced Michael Porter (arguably the leading authority on company strategy and the competitiveness), boiling his theory down to this:  the essence of strategy is sacrifice.

In other words, strategy demands focus: it can’t be ten things; it needs to be one or two.  One or two that can be executed against to achieve success.  And choosing the one or two will require sacrificing the other eight, at least for the short term.

This notion of sacrifice is often overlooked at the intersection of customer feedback results and the determination of customer strategy.  Too often, the menu of areas for strategic focus and action is too long, and the result is that insufficient resources are applied to any one area, and none live up to their potential to actually make a difference to the customers’ experience and to the company’s bottom line performance and/or growth objectives. 

Leaders of customer strategy need to recognize the value of sacrifice, and guide executive teams to make tough, but informed, choices that will enable targeted improvement initiatives and result in advances in customer loyalty and business outcomes.